Travel Forms and Resources for Employees

These are forms and instructions that work with the travel policy. Please see the latest policy for current information.

Please note: This web page is a resource for faculty, staff and administration. The policy referenced here is not for students.

Instructions for domestic and international travel

Submitting an Expense Report

Travelers submit a completed expense report and a requisition signed by the traveler’s supervisor and the traveler either before or within 10 business days after returning from travel. Travelers note expenses paid with a P-card and any cash advances and return excess cash advance monies. Travelers provide the following applicable documents:

Conference schedule of events
Original itinerary and method of payment for airfare
Original rental agreement showing proof of payment for vehicle rental
Original ground transportation receipt showing proof of payment
Original lodging bill or receipt showing proof of payment
Receipt from conference sponsor or copy of registration form and proof of payment
Mileage calculation using Google Maps
Itemized receipts for allowable expenses. M&IE receipts are not required for travel within the United States

International Travel

The college will reimburse travelers up to the international per diem rates. Go to the U.S. Department of State website at https://aoprals.state.gov/web920/per_diem.asp for per diem rates for international travel.
For a breakdown of the per diem rates find that information at https://aoprals.state.gov/content.asp?content_id=114&menu_id=101.
Itemized receipts for allowable expenses. M&IE receipts are not required for travel outside of the United States. The college will reimburse travelers for international expenses using a back dated currency conversion calculation that coincides with the date the expense was incurred (www.oanda.com/currency/converter/).
Conference schedule of events
Original itinerary and method of payment for airfare
Original rental agreement showing proof of payment for vehicle rental
Original ground transportation receipt showing proof of payment
Original lodging bill or receipt showing proof of payment
Receipt from conference sponsor or copy of registration form and proof of payment