Administrative Assistant/ Bookkeeper


ART 321


Casper, WY

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Application Commence Date:


Application Close Date:


Company Description:

ART 321 Overview: ART 321/The Casper Artists Guild is one of Wyoming’s longest serving arts
organizations. It provides space and resources for artists across Wyoming to showcase and sell their work in the
gallery and gift gallery, presents arts learning opportunities for community members at any stage of their
creative journey, and serves as a hub for artists and community members to connect, collaborate, and support
one another. ART 321 is committed to supporting artists from any medium or cultural practice.

Job Summary and Responsibilities:

Position Overview: The Administrative Assistant/Bookkeeper implements and maintains the organization’s
accounting system, manages the membership and patron programs, and coordinates the online submission
process for incoming art. This position is responsible for the day – to – day accounting, such as processing
invoices, payroll, bank account reconciliations and bank deposits. The admin assistant keeps records of assets
and liabilities and assists with preparation of financial statements and reports.
This role processes payments to artists across Wyoming and manages the registration process for workshops
and events for families, beginning artists, and professional artists alike!
Specific Duties:
– Manage accounts payable/receivable, cash flow, all deposits and maintain ongoing financial records and
account balances
– Reconcile monthly all bank accounts, company credit cards and expense reports
– Verify and record deposits from online registration and sales platforms
– Process payroll and payroll tax deposits for 3 employees; prepare quarterly reports & W-2’s
– Prepare and present with explanations of variances monthly financial statements, including cash flow,
profit and loss, and balance sheets
– Work with the Executive Director to support the accountant in filing annual filings.Advise Executive Director of cost savings opportunities as they arise
– Assist with insurance issues including but not limited to payroll, workers comp and other applicable
– Lead special projects as assigned to include the restructuring of the chart of accounts and selection and
setting up of new accounting software with support from the Executive Director and Board
– Maintain accurate information regarding membership, patrons workshop registration, gift gallery items,
via google drive
– Create and manage online submission forms for upcoming calls for art
– Attend staff meetings
– 2 weeks paid vacation a year
– Paid sick leave
– Paid professional development opportunities

Minimum Qualifications:

– 2-4 years previous bookkeeping/accounting experience or equivalent degree preferred
– 2-4+ years’ experience in the arts and/or nonprofit sector preferred
– Advanced understanding of QuickBooks Online and related payroll programs
– Excellent customer service and attention to detail.
– Excellent verbal, listening, analytical and written communications skills
– Must have ability to work independently and be a team player
– Proficiency in Microsoft Suite, Google Suite and ability to learn new programs as needed

How to apply:

Submit a cover letter and resume detailing qualifications to Tyler Cessor at by midnight June 5th

Contact Person:

Tyler Cessor

Contact Phone:


Contact Email:

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