14
307 268-2100
www.caspercollege.edu
r
e
gistr
a
tion Pr
ocedur
es
2011
-
12
Degree-seeking students
A new student who has completed the requirements for admission (see
"Admission Policies") will receive a letter of acceptance. That letter will
provide information regarding the registration schedule and instructions for
scheduling an appointment to register.
During the latter part of each semester, currently enrolled degree
seeking students may register for classes for the following semester (during
the official early registration period) after they have met with their advisor.
Registration continues through the last Friday before the starting day of
each semester. Late registration is available only during the first week of
each semester.
Nondegree-seeking students
Nondegree-seeking students (those who are not working toward an
immediate degree or certificate) are not required to fill out a full application
for admission and submit required transcripts. These students are not
eligible to receive most forms of student financial aid nor are they assigned
academic advisors, but may use student services staff for assistance.
Students classified as "nondegree" may register and make subsequent
course changes via WebAdvisor, U.S. mail, or in person in the Enrollment
Services office.
Course Load
The student's course load is measured in credit hours enrolled in each
semester. A student enrolled for 12 or more credit hours is considered
full-time, although 16 credit hours is the average course load required to
complete an associate degree in the normal two-year program. Students
are encouraged to take as full a course load as is compatible with their
objectives, capabilities, and responsibilities.
The recommended maximum course load is 19 credit hours in any
semester. Special approval is required to exceed this level and is granted
only in special circumstances to students with good academic records.
Auditing Courses
A student who wishes to enroll in a course only for informational
purposes may audit the course. The auditing privilege carries full rights of
class participation, but it offers no academic credit and no grade. Auditors
are expected to attend class regularly. If the student satisfactorily completes
the audit requirements established by the course instructor, an "audit''
notation is entered on the student's permanent record. If the student does
not satisfactorily complete those requirements, a "W'' may be recorded.
Full tuition is charged for an audit.
A change from credit to audit in any course may be made at any time up
to the deadline for withdrawal from that course with official permission from
the instructor. Students wishing to change from audit to credit in any course
must have written permission from the course instructor.
schedule Changes
A student is officially registered for a course and can earn credit for that
course only if the student's name appears on the instructor's class roster.
Additional charges may result from schedule changes or a balance
due remaining after a drop or complete withdrawal. Students are advised
to contact the Accounting and Financial Management Office to verify the
effects of a schedule change (drop or add) or a complete withdrawal.
Payment for additional charges or remaining balance is due promptly and
delay may result in additional fees assessed to the student's account.
schedule Changes in Full semester
Courses
1. A full semester course may be added, or dropped without record
during the first 10 days of the semester, by presenting a properly executed
change form to the Enrollment Services office.
2. A student may withdraw from a full semester course (regardless of
the grade in the course at the time of withdrawal) by presenting a properly
executed change form to the Enrollment Services office until two calendar
weeks after the completion of mid-term examinations. See the Casper
College calendar for exact deadlines.
schedule Changes in Less Than Full
semester Courses
1. A change form must be presented to the Enrollment Services office
requesting addition of a course before one-tenth of the instructional days in
that course has elapsed.
2. The final date for withdrawal from a course is one calendar week
after the middle of the course. The instructor will set and announce the
actual deadline date.
Complete Withdrawals
A student may withdraw from college with grades of "W" in all courses
(regardless of the grades in the courses at the time of withdrawal) until
the end of the two calendar weeks after the completion of mid-term
examinations. See the Casper College calendar for exact deadlines.
Note: Should the student's schedule include a less-than-full semester
course, a "W'' will be recorded for such a course only if the withdrawal
occurs prior to the end of the first calendar week after the middle of that
course.
The procedure which must be followed to withdraw from school is as
follows:
1. Obtain and complete a complete withdrawal form from the Enrollment
Services office.
2. Obtain clearances from the Student Financial Assistance and the
Accounting and Financial Management offices.
3. Submit the completed withdrawal form to the Enrollment Services
office. The official date of a complete withdrawal is the date on which the
withdrawal form is accepted by the Enrollment Services office.
4. After the official withdrawal deadline, permission of the advisor and
the instructor for each class is required in addition to the above detailed
requirements.
5. A complete withdrawal cannot be done online.
Faculty Initiated Withdrawal
Procedure
Faculty may request that the registrar officially withdraw a student
from a specific class for nonattendance after that student has failed to
attend scheduled class sessions for two consecutive weeks. An instructor
may initiate this process anytime after the fourth week of the fall or spring
semesters (or the second week of the summer term) and before the official
institution last withdraw deadline date the student would have been allowed
to withdraw from the class.
After receiving a request for faculty initiated withdrawal (FIW), the
registrar will notify the affected student that the instructor has requested
that the student be withdrawn from the class in question. The student may
elect not to be withdrawn from the class in question by responding to the
registrar in person or in writing within 10 calendar days. If the student does
not respond within the required time, a grade of "W" will be awarded for the
class.