12
307-268-2100
www.caspercollege.edu
P
ayments
2011
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12
Payment Plans and Deadlines
Charges for tuition and fees for a semester are due and payable at
the time of registration; full payment must be received no later than the
payment deadline. Accounts not paid or without payment arrangements by
the deadline will be subject to additional fees and possible submission for
collection. Payment information regarding each semester is available in the
current semester schedule or online at www.caspercollege.edu/1stop.
Student Responsibility: Upon registering for class, students
become liable for incurred charges, for knowing the correct tuition and fees
owed, for verifying the status and balance of their account, and for payment
of all charges in the Accounting and Financial Management (AFM) office
prior to payment deadlines.
Students whose "home" institution is the University of Wyoming or any
of Casper College's university partnerships, and who are concurrently
enrolled in Casper College courses, are required to pay Casper College
tuition directly to Casper College by the Casper College payment deadline.
Nonattendance does not constitute withdrawal. Students must notify
the registrar if they will not attend a semester at Casper College for which
they are registered. Failure to pay tuition and fees does not constitute
withdrawal. Students are responsible for charges incurred to the date of
formal withdrawal according to the refund schedule.
If a student's federal financial aid or any other source of funding,
including financial aid issued by another institution, trust fund distribution,
payment by employer or other parties, will not be available prior to a
payment deadline, it is the student's responsibility to contact the AFM Office
prior to the deadline to make payment arrangements. A student should
verify that all expected Financial Aid has been credited to their account prior
to due dates to avoid extension/late payment fee charges. Note: Casper
College tuition will not be deducted from financial aid issued by another
institution. Failure to make payment or arrangements will result in the
assessment of extension charges.
Statements are mailed prior to the start of a semester and monthly
thereafter. Students are responsible for maintaining a current address
on file with the Enrollment Services office. If a student does not receive
a statement of account, it is the student's responsibility to contact the
AFM office to request a statement and to make payment by the payment
deadline. Account information can be viewed online through Web Advisor,
accessible at www.caspercollege.edu/1stop. A Casper College username
and password are required.
Failure to make payment by a published due date will result in the
assessment of extension and late payment fees. These fees will not be
waived because a student did not receive a statement.
Tuition payments may be made by: telephone with a VISA, MasterCard
or Discover or by mail, with receipt at Casper College prior to the deadline,
or online through WebAdvisor, accessible at www.caspercollege.edu/1stop.
A Casper College username and password are required. Tuition payments
may also be made in person during regular office hours, or left in the after
hours drop box located in the Gateway Building, outside of the AFM Office.
To avoid additional charges, students should verify that Casper College has
received the payment made by mail or left in the after hours drop box.
An authorization to bill for a student's tuition and fees will be accepted
from government agencies, such as DVR, or a student's employer.
The authorization must be on file in the AFM office prior to the payment
deadline to avoid the assessment of extension/late payment fees to the
student's account. Casper College will bill the third party according to the
terms of the authorization with payment due within 30 days from the date
of billing. The student is responsible for timely payment of any fees not
covered by the authorization, extension/late payment fees assessed as a
result of the authorization not received prior to due dates, and the account
balance if the third party fails to pay the amount authorized and billed.
Casper College Payment Plan: Casper College offers a
three-payment plan for each fall and spring semester. A two payment plan
is available for the Summer semester. The Payment Plan Agreement
is available through Web Advisor, in the current semester credit class
schedule and the AFM office. Refer to www.caspercollege.edu/1stop or
contact the AFM office for details.
When payment of an account balance or payment on a payment plan
is past due, a "hold" is placed on the student's records. Any account with
an outstanding balance, regardless of arrangements, will have a "hold"
placed on the student's records prior to early registration. This will prevent
any new registrations, issuance of academic transcripts, etc. A "hold" will
not be released unless payment in full is made with collected funds (cash,
cashier's check or money order). If paid with a personal check, a delay of
two weeks from the date of deposit will be required prior to the "hold" being
released. A student who incurs a debt to Casper College during a semester,
after registering for a subsequent semester, will have a hold placed on his/
her records. If that debt is not paid by the due date on the billing statement
for that debt, the subsequent semester's registration will be deleted.
An account that has not met payment requirements may be referred for
collection at any time. Collection costs may be added to the outstanding
balance when an account is referred for collection. Accounts may also
be assessed any court costs and attorney's fees incurred as a result of
collection efforts. There will be no adjustments to or petition consideration
given on an outstanding balance after the account has been referred for
collection. Once an account is turned over for collection, all payments must
be made to the collection center.
Referral for collection will adversely affect a student's credit at Casper
College. That means in the future a student will be required to prepay
tuition before registering for courses and will not be permitted to utilize the
payment plan.
refunds
A. Tuition and Fees
Refer to current semester credit class schedule or to www.
caspercollege.edu/1stop for refund information. To receive a refund or
adjustment, the drop or withdrawal from the course(s) must occur by
the deadlines listed in the current semester class schedule or www.
caspercollege.edu/1stop. For courses that meet for less than a full
semester, the number of days in each refund period of the standard full
semester refund policy is proportionately applied to the length of a less than
full semester course to determine the length of time for the 100 percent,
75 percent and 50 percent refund periods. Check with the AFM office for
the refund percentage that will apply on the day the less than full semester
course ids dropped. See "Complete Withdrawals" for required procedures
and definitions of official withdrawal date.
Refunds will be calculated following the end of the refund period and
refund checks will be mailed to the student by the AFM office. If payment
was made by credit card, credit will be issued to the credit card account.
For exceptions to the refund policy, students should submit a petition
to the Vice President for Student Services. Petition forms are available
in the Gateway Building, third floor, or call 307-268-2201 or visit www.
caspercollege.edu/1stop/forms.
B. Room Refund
Room charges are not refunded after August 16, 2011 for the fall
semester and after January 10, 2012 for the spring semester unless a
student withdraws entirely from Casper College. Students that withdraw
entirely will be refunded at 75 percent during the first two weeks of the
semester; at 50 percent for the third week; and at 25 percent the fourth
week. No refunds will be made after the 25 percent deadline. Students
wishing to move off campus while continuing enrollment as a Casper
College student will be held accountable for the entire room charge, as well
as forfeiture of the $200 deposit.